Give them the squad,
not the club.
Team parent, team mom, team manager. The title changes club to club and the job does not: somebody has to chase the volunteer slots, keep one team’s schedule honest and find a scorer by Saturday, and in most clubs that person either has no account privileges at all or gets made an administrator because it was the only box available. Rostered has a role in between.
How it works
Give the person the role
Club coordinator for somebody who works across the whole club, squad coordinator for the person attached to one team or division. The role sits on their record the way a coach’s does.
Say what they coordinate
The role on its own does nothing. You assign them to a division or a team on that squad’s own screen, and every capability they have reads its scope from that assignment.
Let them get on with it
They manage their squad’s schedule and its volunteer jobs, and they can hand out scorekeeper access themselves, so finding a scorer stops routing through an administrator.
Two roles, because a club is not one shape
A club coordinator works across the whole club and counts as club staff, with the wider views that go with it. A squad coordinator works inside the division or team they are assigned to and does not. That distinction is the point rather than a limitation: the team parent for one age group has no business reading another division’s family contact details.
Holding the role is not the same as running something
A coordinator who has been given the role and nothing else can do nothing yet. The assignments are made separately, on the squad’s screen, and they are what every capability reads its scope from. It means you can appoint somebody in September and attach them to a team in October without the gap being a mistake.
They can find a scorer without asking you
A coordinator can hand out two roles: scorekeeper, and squad coordinator for somebody else. Not coach, and not any administrator role. So the parent who is free on Saturday can be made a scorer by the person who noticed, which is the request that otherwise sits in an administrator’s inbox until Friday night.
Volunteer jobs, scoped the same way
A club coordinator manages any volunteer job in the club. A squad coordinator manages the jobs attached to their own team or division’s events, and not the rest. Nobody has to remember whose job is whose, because the scope comes from the assignment rather than from a convention.
What’s included
- Club coordinator, working across the whole club, counting as club staff
- Squad coordinator, scoped to the division or team they are assigned to
- Assignments made per division or per team, and held per season
- Scheduling for the squad they coordinate
- Volunteer jobs for their own events, or club-wide for a club coordinator
- Granting scorekeeper and squad coordinator, and nothing above that
Questions
Is this the same as making someone an administrator?
No, and that is the reason it exists. A coordinator cannot appoint a coach and cannot grant any administrator role. The two roles they can hand out are scorekeeper and squad coordinator.
Our team parent only looks after one team. Will they see the whole club?
Not as a squad coordinator. That role is scoped to the division or team they are assigned to. The club-wide role is a separate one, and it is the one that counts as club staff and carries the wider views.
What happens at the end of the season?
Coordinator assignments are scoped to a season, so an assignment belongs to the season it was made in rather than standing indefinitely.
Can a coordinator also be a coach or a parent?
Yes. Roles sit alongside each other on the same person, so the guardian who coordinates your 12U division is one account rather than three.